Use of Computers in Business

The Information Technology (IT) revolution that brought in computers has gone through a variety of stages. The prominent introduction being in the 1960s, when big companies had to store large amounts of data. The revolution of computers initially was used for complex data bases only. However, people realized the many uses that computers had to offer to everyone for daily use. Two major breakthroughs were the introduction of PCs and Mac computers, which of course greatly facilitated businesses and working people in several ways. Apart from that, hardware such as scanners, CDs, floppy drives, and printers, have facilitated the operations of offices in a big way.

All-in-one Device
Earlier, before computers were introduced in businesses, there were multiple devices in offices such as fax machines, typewriters, telefax equipment, stenography equipment, and filing cabinets that were used extensively. Computers successfully replaced all these office tools. The entire office became ‘dematerialized’, which also resulted in the optimum use of the available space.

Accounting and Finance
A computer is a clever accountant. There are countless accounting software that can cleverly record entries and plan finances. These financial software basically increase the accuracy and efficiency of the accounting process. There are also several Internet banking facilities that have come into use in recent times. Such facilities enable people to conduct transactions from their offices, saving them a journey to the bank.

Communication
The Internet and the concept of emails has benefited businesses immensely, as information, letters, graphics, applications, and almost any sort of communication can be transmitted from person to person, at distant locations, in a matter of seconds. The Internet also helps in communication to the masses. Stock investors, Forex traders, media companies, financial planners, and company owners rely heavily on electronic communication for instant transfer of information.

Technical Software
Technical software are used by countless people worldwide, such as engineers, architects, logistics personnel, etc. These software are user-friendly, accurate, convenient, and fast. A multitude of things can now be done and created with the help of computers, like designs, graphics, blueprints, program codes, etc.

Documents/Presentations
In today’s world, it is easy to prepare documents and create presentations. Decades ago, these would take weeks, if not days, to be completed. Due to everything being computerized, important documents and presentations can be completed in a matter of hours, acting as a catalyst for various business processes.

Research
Gone are the days when one needed to go to a library and search through shelves of books to get some information. Nowadays, when an organization needs some information, it’s available at the click of a button. It also allows business to get updated information about competitors, suppliers, customers, and the like, which obviously helps in the better running of any business organization.

Storage
Unlike olden times, information and data storage now takes up hardly any place. Gone are the days when offices needed large storerooms in order to store hundreds of files of important data. Computers and servers have allowed us the luxury of storing much more data in much less space.

Computers are something we take for granted nowadays. Little do we realize how this device has made life so much easier, both on the personal and professional front.

Benefits of Intranet to Business

What is Intranet?
Intranet is a private computer network based on the Internet that can be accessed by the employees of an organization. An Intranet provides easy access to internal files and documents to the various employees of the organization, from their individual workstations. Sharing of data, made possible through the Intranet, not only helps in saving time of employees, but also allows employees from various levels to access data. It also contributes to a paperless office.
Benefits of Intranet
Today’s most modern businesses are adopting intranet technology due its competitive advantages in dealing with the corporate information essential for any business.
Communication
Intranet is extremely beneficial for communication and collaboration between the employees for successful functioning of any business organization. Intranet provides this to businesses in the form of tools like discussion groups, Intranet forms, and bulletin boards. Intranet tools help in conveying and distributing necessary information or documents among the employees of an organization.
This results in easy communication and sound relationship between the employees and top-level management. Today, many business houses working on projects use intranet tools, discussion forms, chats, emails, electronic bulletin boards, etc. that helps in communication between different departments of an organization.
Time Saving
Every business knows the importance and value of time. Intranet technology allows to distribute valuable information among the employees in a quick and efficient manner. Intranet saves time by interactivity, i.e employees can access information at a relevant time that suit them, rather than sending and waiting for email and email replies.
Productivity
Intranet technology provides fast information to employees and helps to perform their various tasks with responsibility. An employee can access any data from any database of the organization without wastage of time. Employees working on projects can collaborate easily, ensuring better and faster results.
Reduce Costs
An important benefit of Intranet is that it’s cost-effective. This can be attributed to the fact that it’s paperless. As Intranet supports online publishing, it definitely cuts down the printing and distribution cost. All the documents of the company can be published through Intranet using web pages, as compared to spending money on printing documents. The information can be accessed from the respective workstations of the employees thus reduces costs for administrative and operational purposes.
Rich in Format
Intranet allows employees to view documents in various rich format applications as well as video and audio. Multimedia programs can be used with intranet as well, allows better communication and information to be shared quickly.
Incorporated and Distributed Computing Environment
Intranet supports an active distribution of stored information through different types of operating systems and computer types, from which the employees can access information. Intranet results in distributing information at a low cost due to the web architecture feature of intranet.
Increases Collaboration
As intranet allows all employees to access data, this helps build team work activities within the organization. Also certain contents of intranet like declaration section, help desk, FAQ, handbook of employee, etc., aids in collaboration among the employees.
Training
Intranet technology is well suited for presenting different types of e-learning content in various formats to the employees. Also Intranet allows to conduct induction programmes.
Increased security
Since Intranet is a private network, the information is shared among employees through firewalls. Hence Intranet provides increased internal security.
Apart from all these benefits, Intranet also promotes equal corporate culture in information viewing. Intranet helps in
maintaining good communication between different departments and also facilitates an immediate updation of operations. It provides teleconferencing software for interactive communication within the organization.
Implementing Intranet in a business organization helps save significant time and money in the long run. Truly a boon to all business organizations, the benefits of Intranet to business has made it a necessity rather than a luxury, for most organizations.